Standards and Conformance

Regardless of the framework of General Accepted Accounting Principles (GAAP) within which you operate, no software solution can guarantee compliance; nevertheless, the features that your Enterprise Resource Planning system offers, can have a significant impact on your ability to attain such compliance. SYSPRO adheres to International Accounting Standards (IAS) and can assist you in implementing tighter control and regulation, through a number of powerful features, thereby helping you to protect the rights of your business stakeholders.

SYSPRO's electronic signatures (ES) give you the tools to meet the Sarbanes-Oxley requirement for the creation of detailed audit logs of who is doing what in your ERP system. Not only do the ES features enable logging of all activity in SYSPRO, but they also give you the tools to define rules around who is allowed to process specific transactions, and under what conditions. ES also enable you to configure notifications and other triggers to be fired off in the case of specific events. This improves transparency and accountability in business transaction processing, giving you strict authorization and access control at a granular level in addition to SYSPRO's general system security. Role Conflicts are another Sarbanes-Oxley target area for which SYSPRO provides controls, giving you a customizable template to help you define and report on such conflicts within the system.

The Assets Register module allows for a variety of depreciation methods, models, basis and start dates, as well as enabling you to temporarily suspend depreciation of an asset if required. Master/sub asset functionality allows depreciation of assets and its components at different rates. The Capex system allows for the capitalization of all the costs incurred in the creation/dismantling or refurbishing of an asset, through integration to purchase orders, jobs and the cash book. Comprehensive auditability of your assets is facilitated through a number of reports and queries, as well as the Asset Count feature.

SYSPRO's powerful General Ledger query enables you to drill down from the ledger to original source transactions. General ledger journal authorization enables distributed journal input, with centralized checking, authorization and posting, thereby enhancing transactional integrity. In addition, other SYSPRO features such as the revaluation of outstanding accounts payable and accounts receivable foreign invoices at an appropriate exchange rate contribute to IAS compliance.

Reporting features in SYSPRO are extensive including the ability to output reports and documents in many different formats or standards such as XML. Full audit trails are provided for all master data changes, as well as for all financial transaction activity in the system at sub-ledger and general ledger level. Transaction history reporting is available throughout the system, along with on-line archiving of data and reports.

You can produce secure PDF format stationery, such as invoices, purchase orders and statements, for electronic transmission using SYSPRO Reporting Services (SRS). SRS also enables the production of exception reports, as well as boardroom-quality operational and financial reports directly from your integrated data. In addition, SYSPRO Analytics gives you real-time executive dashboard capability that enables informed decision making and the highlighting of inconsistencies.

Adherence to stringent EU/ MHRA /FDA/TGA/HACCP regulations in terms of traceability and recall procedures in industries, such as food and pharmaceuticals, is facilitated through SYSPRO's lot traceability and serial tracking features, including the ability to trace from source to finished product batches and vice versa. Furthermore, SYSPRO's extensive security and customization features enable you to fine-tune the protection of your data to meet validation requirements laid down by compliance bodies, such as Good Automated Manufacturing Practice (GAMP).

The part replacement regulations of the industry necessitate that suppliers keep historical data on the details of product revisions sold to customers. SYSPRO's traceability functionality provides direct identification by lot or serial number, while SYSPRO's detailed sales and inventory history and user-friendly query and reports enable you to quickly identify what versions of a part have been sold to a customer and when.

The Engineering Change Control system enables ready access to prior product versions, as well as the capability to quickly revert to these versions for production purposes. Expiry dates on sold lot traceable parts can be easily extracted for the creation of replacement reminders to customers. Additionally expiry dates facilitate the creation of forecasts for production planning purposes, thereby helping to reduce the need to hold excess inventory in order to maintain customer service levels.

SYSPRO provides a number of features to assist you in the control and management of hazardous and dangerous goods with regards to storage, packing and transportation. Multi-warehouse functionality enables you to create virtual warehouses, and bins within warehouses, to represent separate dangerous goods storage areas for specific items. The multimedia features enable you to, per stock code, link and display graphical, video and text information, such as material safety data sheets, dangerous goods safety marks, and safety gear icons. Operators then have access to view and print the information when required.

The system's flexible custom form functionality enables you to capture dangerous and hazardous goods information per stock code; for example you can create mandatory or optional custom forms to capture data such as hazard identification number, class, subsidiary risk, compatibility group, packing group, shipping name and register reference. You can easily configure SYSPRO to display and highlight custom form data on operator entry and query screens; and to print on reports, such as picking lists and on stationery, such as job documentation, invoices and delivery notes.

SYSPRO also provides an extensive notes facility, the content of which you can configure to automatically print on certain documentation within the system. Notes include generic notes against all key fields, as well as special key field notes, such as the technical specification, dangerous goods handling, and inspection notes against inventory items.